There is money to be made in the business of courthouse documents.
Stafford County renewed its contract with Logan Systems, Inc., where the county pays the company $14,000 per month for the outsourced electronic record conversion services for the county’s Circuit Court, where land records are kept for the public.
State law requires information such as social security numbers be redacted from all electronic land documents, electronic records of deed books, wills, and plats all be kept electronically, and all electronic images are indexed to be filed in the Virginia State Library, according to county documents.
The monthly rate has not increased since Stafford County entered into a contract with Logan Systems seven years ago.
The Stafford County Clerk of the Circuit Court operates on a $1.5 million annual budget, according to the county’s annual budget. The payment to Logan Systems is about 11% of the Clerk of the Circuit Court’s annual budget.
Stafford’s neighbor to the north, Prince William County, spends a total of $1 million of that county’s $3.8 million Clerk of the Circuit Court budget is allocated to records management. Spotsylvania County to the south operates its Clerk of the Circuit Court on a $904,000 budget.
